Workflow for Issuing Graduation Certificates

Upon fulfillment of the graduation requirement at the University and with the University’s Senate, academic awards/ certificates are conferred on students.

The graduation certificate will be issued once only, as there will be no second printing. Students are therefore strongly advised to ensure the safe-keeping of this important document.

Workflow for Issuing Graduation Certificates
(For PhD and Other Doctoral Degree Programmes, Master’s Degree and Postgraduate Certificate / Diploma Programmes)

Faculty's Academic Council endorses graduation of prospective graduates

The Senate approves the list of prospective graduates in Senate meeting

MEETING SCHEDULE OF UNIVERSITY SENATE
FOR ACADEMIC YEAR 2024/2025
Seq. of Meeting	Date
1st Meeting	Wednesday, 9^th October, 2024
2nd Meeting	Wednesday, 13^th November, 2024
3rd Meeting	Wednesday, 19^th February, 2025
4th Meeting	Wednesday, 9^th April, 2025
5th Meeting	Wednesday, 4^th June, 2025

The meeting schedule is subject to change.

There will be a circulation for approving graduation qualification:

From 8^th January, 2025 to 10^th January, 2025;

*After the 5^th meeting, there will be four circulations for approving graduation qualification:

From 25^th June, 2025 to 27^th June, 2025;
From 10^th July, 2025 to 14^th July, 2025;
From 28^th July, 2025 to 30^th July, 2025;
From 18^th August, 2025 to 20^th August, 2025;

The Graduate School updates graduation information in computer system

Registry prints certificates

Normally takes 3 to 4 weeks for processing.
The processing time takes longer during June due to large number of graduates. The certificates will usually be ready for collection in mid-July.